Student Office Manager

Job Description

The Office Manager plays a key role in ensuring the efficient and smooth day-to-day running of the school. The role serves as a point of contact for students, families, teaching staff and other school employees, ensuring a high standard of welcome, assistance and operational support. The Office Manager is responsible for the organization of the school office, administrative and logistical activities, purchasing and supplier relationships, as well as supporting the coordination of school trips, events and extra-curricular activities.

Key Responsibilities

Office Operations and Administrative Support

• Oversee the day-to-day operations of the school office.
• Manage general administrative duties and communications with families via email, dedicated portals and telephone.
• Provide operational support to the Pedagogical Leadership Team (PLT) and teaching staff.
• Coordinate after-school activities and related clubs.
• Liaise with catering and health/nursing teams regarding students' dietary, allergy and health requirements.
• Support student supervision when required.
• Ensure compliance with relevant company and school policies and procedures.

School Trips and Events

• Organize and coordinate the logistics of school trips, educational visits and school events.
• Manage transportation, accommodation, admissions, guides and other bookings, reviewing quotations and identifying suitable providers.
• Collect and verify required documentation, including parental consent forms, participant lists and relevant medical or dietary information.
• Coordinate relationships with suppliers and tour operators, including orders and payment arrangements within the allocated budget.

Purchasing, Suppliers and Budget

• Monitor office and school supply requirements and place orders as needed.
• Identify and liaise with suppliers, review quotations and submit purchase requests through the relevant management system.
• Monitor operational expenses and ensure alignment with allocated budgets.
• Support the coordination of facilities, maintenance services and external providers.

Requirements and Qualifications

• Experience: Previous experience in office management, logistics or administrative roles, preferably within an educational environment.
• Organizational Skills: Excellent planning, prioritization and coordination skills, with strong attention to detail.
• Communication: Strong interpersonal and communication skills and the ability to build effective relationships with families, staff and external suppliers.
• Technical Skills: Proficiency in Microsoft Office and familiarity with office or purchasing management systems.
• Personal Attributes: Service-oriented, proactive, flexible and solution-focused, with the ability to adapt to the changing needs of a school environment.
• Languages: Fluent English, both written and spoken.

Gross Annual Salary: €25,000 – €30,000